Event planning is a lot of fun especially if you’re like me and really enjoy doing it. That being said, as fun as it is, it’s also very stressful at times. There is so much to consider that it can be overwhelming if you’re not fully prepared, which is why I decided to compile a list of tips that I believe will be helpful to anyone looking to plan an event.
1. Set a budget
When planning an event, it’s important to set a budget. Setting a budget will ensure that you organize and plan within reason and don’t go overboard. I suggest making a list for how much of your budget you want to dedicate to food/drinks, decorations, the DJ, photographer- basically everything you plan to have at your event. In addition, setting a budget will allow you to prioritize which aspects of your event are most important.
2. Maintain a checklist
Maintaining a checklist throughout the planning process will help you keep track of all the tasks you need to accomplish in order for your event to be successful. There’s nothing more satisfying than checking an item off your list and having one less thing to worry about.
Tip: Have a family member or friend look over your checklist to make sure you’re not forgetting something.
3. Come up with a theme
Coming up with a theme for your event will not only be fun for both you and your guests but it will also allow you to narrow down your options. With there being so many options for food, drinks, decorations, etc., having a theme will help you stay organized and focused on ideas that make sense for your particular event.
4. Book the location asap
Location can make or break your event, which is why you want to reserve the location well in advance especially if it’s a place that gets booked up pretty fast. Also, do know that in some cases you have to put down a security deposit (not including the reservation fee) before you can even reserve the location. However, security deposits are usually refundable as long as the location is left in good condition.
Disclaimer: Every location/venue is different. Some may not require a security deposit or reservation fee at all. Some locations may be free of charge.
5. Send out invitations 3-4 weeks in advance
Once you’ve created your guest list, it’s crucial that you send out invitations (whether via mail, text, or social media) asap. You don’t want to wait until the last minute because people are less likely to show up for an event when given a short notice.
6. Have your guests RSVP by a certain date
Having your guests RSVP will give you an idea of how many people expect to show up and allow you to plan accordingly. One thing you don’t want to be is unprepared when it comes to important aspects such as, food and seating arrangements.
Disclaimer: Not everyone will remember to RSVP. So, it’s important to use your best judgment when making decisions.
7. Check more than one store for decorations (and other essentials) before you make any purchases
Over the years I’ve learned not to always buy the first thing I see. It’s smart to check more than one store to determine which one has the better deals and better quality for your money. That said, don’t wait too long to make a decision especially considering the best items usually sell the fastest.
Tip: If there’s a decor idea that you really love but can’t afford, don’t fret. Most items you can recreate yourself for a much cheaper price. It’s called #DIY. Remember, the more money you save, the better.
8. Arrive extra early to the event so you’ll have plenty of time to set up
Your event is a reflection of you, so you want it to be as organized as possible. You should make it a priority to arrive extra early (or even the day before) to set everything up. You definitely don’t want your guests arriving while you’re still getting things together. It’s unprofessional and tacky. Trust me, your guests will talk about it after the fact.
I hope you find these tips helpful.
Are there any tips you would like to add? If so, leave a comment down below. I would love to read them!